Free DOT compliance forms for small carriers
Printable PDFs for the records an auditor asks for. Each one lists the rule it satisfies and how long to keep it. No signup, no watermark.
Every item required by 391.21: addresses, licenses, experience, accidents, violations, 3-year employment history and 10-year CMV history, certification. Goes in the driver qualification file.
Road test certificate391.31(f) certification with the required test elements, plus a line to note a CDL accepted in place of the test under 391.33.
Annual driving record reviewThe 391.25 note that must accompany each year's motor vehicle record: what was reviewed, findings, determination, reviewer signature.
Driver vehicle inspection report (DVIR)396.11 report with the parts list, defect description, carrier certification of repair, and the driver's pre-trip review signature (396.13).
Accident register390.15 register with the required columns. Keep it even when it is empty; auditors ask for it.
Vehicle maintenance policyA one-page written program that satisfies 396.3: responsibility, vehicle identification, service intervals, driver inspections, roadside inspections, records and retention.
Drug and alcohol policy outlineThe twelve items 382.601 requires your written policy to contain, with a driver receipt. Use it to check the policy your consortium gave you.
How to use them
Print, fill by hand or in a PDF editor, sign, and file. The driver application, road test, and MVR review go in the driver qualification file. The DVIR and maintenance policy go with the vehicle file. The accident register and drug and alcohol policy are company documents. Retention periods are printed on each form.
Prefer not to keep a filing cabinet?
The DOT Binder holds the dates and the scanned copies for every driver, truck, and company record, tells you what is overdue or missing, and prints the whole binder as an audit packet. Built for any company with trucks on the road. From $79 a month, 14-day free trial, no card.
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